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Policies & Documents

Our policies are available to view and download below.

Please find our School Policies below. Policies with 'TKAT' at the end are policies that are approved across our Multi Academy Trust and adapted/adopted for each of our schools. Changes from the model policy that are specific to Sonning are noted within each of these policies in a different coloured text. 

Attendance Policy note:

Please note that there are attendance policy summaries in different languages, but they are not a substitute for the full policy. However, we hope they support our families who speak a language other than English to understand our attendance expectations and actions.

Email addresses referenced within policies note:

Please note the email address (as referenced in some of the below policies) for the Clerk to Governors is governanceprofessional@polehampton.wokingham.sch.uk

Note for policies:

  • The term ‘parents’ refers to parents, carers and guardians.
  • Any reference to Head/Head of School should be read as Head of School.
  • Any amendments to model TKAT policies (other than formatting) have been added in blue text.

Note on our vision impacting our policies:

At Polehampton Church of England Infant and Junior Schools, our vision is "Let your light shine" (Matthew 5:16). Jesus reminded us in Matthew’s gospel that we are lights for the world.  As we seek to follow him, we can share his light with others and change the world. Supported by our school values of gratitude, friendship, perseverance, forgiveness, honesty and compassion, we seek to help pupils make positive choices in all they do. We follow our Christian values to enable everyone in our school community to let their light shine.

At Polehampton Church of England Infant and Junior Schools, we “let our light shine” by ensuring we have clear, robust policies. These policies are an integral part of ensuring our staff, pupils and community members are able to let their lights shine in a respectful, safe and fair environment. 

  1. Absence Request Form
  2. Accessibility Policy (TKAT)
  3. Assessment and Reporting Policy Jan 24 V1
  4. Attendance Policy (TKAT) Jul.24 (1)
  5. Attendance Policy - Summary for Parents - English
  6. Attendance Policy - Summary for Parents - Polish
  7. Attendance Policy - Summary for Parents - Romanian
  8. Attendance Policy - Summary for Parents - Ukrainian
  9. Attendance Policy - Summary for Parents - Urdu
  10. Behaviour - Anti-Bullying Policy Mar.25 V7.1
  11. Behaviour Policy Mar.25 V7.1
  12. Behaviour Statement (TKAT) Jul.25
  13. Calculations Policy - Infants
  14. Calculations Policy - Juniors
  15. Charging and Remissions Policy (TKAT) Mar 23
  16. Code of Conduct - Governor (TKAT) Jul.24
  17. Code of Conduct - Parents (TKAT) Jul.24
  18. Collective Worship Policy Jan 24 V4
  19. Complaints Policy (TKAT) Apr.24
  20. Curriculum Statement (TKAT) Sep 23
  21. Data Protection Policy (TKAT) Jul. 2025
  22. Data Protection Policy (TKAT) Jul.24
  23. Data Protection Policy (TKAT) Jul.2025
  24. Educational Visits and Offsite Events Policy Jan.24
  25. Educational Visits Volunteers Information APPENDIX
  26. Equality, Diversity and Inclusion Policy (TKAT) Jul.24
  27. EYFS Policy Jan.24
  28. Freedom of Information Policy (TKAT) Jul.24
  29. Health and Safety Policy (TKAT) Mar.25
  30. Health and Safety Statement (TKAT) Mar.25
  31. Healthy Eating, Snacks and Lunchbox Policy May.25 V2
  32. Intimate Care Policy Jan 23
  33. Intimate Care Policy Nov.25 V2
  34. Marking and Feedback Policy
  35. Medical Needs and Administering Medicines Policy Apr.25 V1
  36. Medication Form - Long Term
  37. Medication Form - Short term
  38. Mobile Phone Policy (TKAT) Nov.24
  39. Online Safety Policy (TKAT) Sep.25 V4
  40. Polecats OSC Policy and Procedures July 2025
  41. Premises Hire Policy (TKAT) Mar.25
  42. Privacy Notice - Local Govs Trustees Volunteers (TKAT) Jul.24
  43. Privacy Notice - Parents/Carers (TKAT) Jul.24
  44. Privacy Notice - Pupils (TKAT) Jul.24
  45. Privacy Notice Local Govs Trustees Volunteers (TKAT) JuL.2025
  46. Privacy Notice Parents Carers (TKAT) Jul.2025
  47. Privacy Notice Pupil (TKAT) Jul.2025
  48. RE Policy Jan 24 V4
  49. Remote Learning Policy Jan 24 V2
  50. RSE Policy (TKAT) Apr.25
  51. Safeguarding Statement (TKAT) Jul.25
  52. Searching Screening Confiscation Policy (TKAT) Jun.25
  53. SEND Policy Nov.25
  54. SEND information report Nov.25
  55. Separated Parent Policy Nov.25 V2
  56. SMSC and British Values Policy Jan 24 V1
  57. Social Media Communication for Parents
  58. Supporting Pupils With Medical Conditions Policy Feb.25
  59. Suspension and Permanent exclusions (TKAT) May.25
  60. Teaching and Learning Policy Jan 24 V1
  61. Uniform Policy Sep 24 V1
  62. Use of Reasonable Force Appendix (TKAT) Jun.25
  63. Volunteer Policy April 24
  64. Safeguarding and Child Protection Policy September 2025